Data-subject request workflow
This page describes an operational pattern for a named person asking for access to, correction of, or deletion of data. It does not say that LadVen OS automatically accepts DSARs, verifies identity, calculates a statutory deadline, or proves deletion.
The working route
Treat the request as a separate case with restricted access:
- record the source and date received;
- verify identity and legal basis under your organisation's procedure;
- assign an owner and record the reviewed deadline manually;
- create a checklist for search, review, response approval, and delivery;
- keep working documents and comments in the permitted perimeter;
- perform a second-person review when the procedure requires it;
- deliver the result through the approved protected channel;
- apply retention and deletion rules separately.
Responsibilities
The owner collects information and records the result of each step. A lead or DPO checks completeness and response content. An administrator limits access to the case and its documents. A lawyer decides whether the request applies, which exceptions exist, and what response is permitted.
Task checks
- a clear title without unnecessary personal data;
- owner, participants, and access limited to the required perimeter;
- receipt date and an agreed working deadline;
- a checklist of sources searched and the result;
- links to working documents without publishing extra copies;
- a comment with the decision and the reason for rework;
- a record that delivery used the required external channel, when applicable.
What this does not provide
An ordinary task and client portal do not become a ready DSAR service by themselves. Identity verification, an approved deadline, protected delivery, a retention policy, and deletion confirmation still need their own process. Do not call a task “GDPR proof” or use real requests in a demo.
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